Responsibilities

• Provide direct administrative and operational support to TSLLC Executives and Business Development (BD) team, including coordination of priorities, daily activities, time-sensitive projects, strategic initiatives, management reporting, and special assignments.
• • Manage complex Outlook calendars, appointments, meeting requests, correspondence, telephone calls, and other executive or BD communications; prioritize commitments, resolve scheduling conflicts, coordinate participants, and maintain applicable company-wide calendars.
• • Serve as the primary point of contact for customer inquiries received by phone and email and as a liaison among BD, customers, and other stakeholders; route requests appropriately and follow through to ensure inquiries, deliverables, and commitments are completed.
• • Coordinate recurring and ad hoc meetings, customer visits, demonstrations, and training sessions, including scheduling, agendas, participant communications, briefing materials, room and conference-system readiness, audiovisual support, catering, and other logistics.
• • Prepare briefing books, customer and capability presentations, agendas, handouts, background materials, schedules, itineraries, and other executive and BD documentation.
• • Document meeting decisions and action items; maintain customer and executive action trackers, monitor outstanding commitments, deadlines, and deliverables, and provide timely reminders, status updates, and follow-up support to Executive staff.
• • Track BD opportunities, customer engagements, sales pipeline activity, quotations, RFIs, RFQs, RFPs, proposal schedules, submission deadlines, and follow-up requirements; coordinate accurate and timely proposal inputs from technical, financial, contracts, operations, executive, and other responsible personnel.
• • Maintain accurate CRM data and organized records of customers, contacts, opportunities, activities, proposals, contracts, meetings, communications, commitments, and follow-up actions; coordinate updates to ensure information remains current, complete, consistent, and accessible.
• • Draft, edit, format, proofread, organize, and maintain executive and BD correspondence, proposals, presentations, reports, templates, forecasts, pipeline and activity reports, dashboards, and other internal resources.
• • Conduct preliminary research on prospective customers, partners, competitors, markets, contract opportunities, and industry developments to support BD planning and customer engagements.
• • Coordinate trade shows, conferences, external events, including registration, booth and exhibit logistics, shipping, schedules, reservations, marketing materials, promotional items, supporting documentation, and on-site support as required.
• • Maintain BD and marketing resources, including brochures, presentations, branded merchandise, promotional items, and trade show assets; manage inventory, storage, updates, replenishment, distribution, and availability.
• • Support BD budget planning and administration, including annual budget preparation, expense tracking and reconciliation, forecasting, reporting, purchasing requirements, and monitoring expenditures against approved budgets.
• • Coordinate with internal departments to support customer deliverables, administrative actions, and resolution of scheduling or operational issues affecting BD activities.
• • Handle confidential and sensitive business, customer, pricing, contractual, financial, and personnel information with discretion and professionalism, and perform other administrative and operational duties as assigned.

Preferred Qualifications

• • Prior experience as an Administrative Assistant, Executive Assistant, or in a comparable administrative support r• Proficiency in Microsoft Office Suite and experience with NetSuite or comparable ERP and CRM systems.
• • Strong written and verbal communication, organizational, multitasking, time-management, and task-prioritization skills.
• • Professional attitude and appearance, with a strong internal and external customer-service orientation.
• • Resourceful and proactive, with the ability to identify and address issues as they arise.
• • Ability to adapt quickly to changing priorities, shift focus with limited notice, and approach assignments with a “no task is too big or too small” attitude.
• Education - AA degree or higher